Backups – the dirty word of IT. Everyone knows that you should have some but a lot of the time they don’t get taken as “stuff gets in the way”. But take a moment to think what would happen if you actually lost all your data.
I got called out to a client last week who runs a shop in Stirling. They have an EPOS system (Electronic Point of Sales) system which runs their tills. It turns out that their main system had suffered a hard drive failure and everything on the hard drive was now gone. Luckily the staff take backups of all the data on a daily basis and I take a separate backup off site once a week. After a couple of hours the system got rebuilt and they could continue to operate as normal. If the backups were not taken the shop would probably have gone out of business overnight as all their data from the last 10 years would have been lost.
Scary hey? So what is the best way to backup your data? There is no easy way to answer this as everyone and every company is different. One thing I can say with certainty though is that however you take backups you need to keep a copy offsite. The reason I say this is in the event that anything happens to your premises (think office fire for example) and your backups are destroyed you can still recover your files from the spare backups.
For this reason I use Dropbox. Some people would rather use Box, OneDrive or Google Drive (even OneDrive for Business) but for me Dropbox has been around the longest and is well established plus it “just works”. I like knowing that all my files are backed up automatically and that I can gain access to them from anywhere.
For people who don’t like the idea of storing their files online you can always backup to an onsite server, use NAS boxes (don’t buy cheap ones!!) or even use external hard drives.
The choice is yours but whatever you decide remember to keep your backups safe because chances are at some point you will need them!!
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